In the EIS there is a single catalog of goods, works and services (KTRU), which are objects of public procurement. Today we will talk about how it is formed, and also teach you how to use it.

What is a Catalog and why is it needed?

KRU is a systematized list of all goods, works and services that can be purchased in the interests of state and municipal customers. Law 44-FZ refers to the Catalog in article 23. Part 3 says that on the basis of the names of objects contained in it, an (IKZ) is formed. And in part 6 it is established that the procedure for the formation and maintenance of the KTRU, as well as the rules for its use, are determined by the Government.

The purpose of the KRU is to standardization of names and descriptions purchase items. This means that in the procurement of any customer in all documents related to the purchase of a particular product, it will be named and described in the same way. Thanks to this, any discrepancies and situations are excluded when the description of the object does not fully indicate what exactly the customer wants to purchase.

Registration in ERUZ EIS

From January 1 2020 years to participate in auctions under 44-FZ, 223-FZ and 615-PP registration required in the ERUZ registry ( Single register procurement participants) on the EIS (Unified Information System) portal in the field of procurement zakupki.gov.ru.

We provide a service for registration in the ERUZ in the EIS:

Important! The names of catalog positions are formed on the basis of OKPD2.

Legal regulation

Everything related to the content of the Catalog is the responsibility of the Government. His Decree of February 8, 2017 No. 145 it fixed the rules for the maintenance and use of the KTR. In the document, in particular, it is determined that the formation of the catalog is responsible federal agency executive power on the regulation of the contract system in the field of procurement (currently - the Ministry of Finance). In addition, it is established what information regarding each object should be included in the KTR, how each of its positions is formed and other points.

Also, Decree No. 145 describes in detail in which documents and according to what rules customers should use the Catalog data.

Where to look for KTR

Article 23 of Law 44-FZ states that The catalog is maintained in the EIS. That is, you can find it on the public procurement website. The link to it is given directly on the main page (you need to scroll down a little). When you click on the link, a search form in the Catalog will open.

On the first page of the website of the public procurement system there is a link to the Catalog

For each position in the KTR, the following information is indicated:

• date of inclusion in the Catalog;
• position code according to KRU;
• OKPD2 code
• Name;
• unit;
• start and end date of application.

General information should be given about each product, work and service.

In addition, a description of the procurement object is provided, which may include specific values ​​of characteristics, information from technical regulations, specifications, drawings, sketches, photographs, prices, manufacturer, delivery terms, and so on.

Below is the product description

How to use the Catalog

At the top of the KTR there is a search bar, which allows you to quickly jump to the desired position. For example, if its exact name is known, the OKPD2 code or any other characteristics.

You can also use advanced search where you can specify:

• the date range when the item was included in the catalog;
• the range of dates when it needs to be applied;
• OKPD2 code;
• characteristics (functional, high-quality operational and either technical, as well as consumer properties of the procurement object).

Advanced search window for KTR

KTR for customers

Decree No. 145 mentioned above obliges customers to apply catalog items when preparing procurement documents, namely:

• procurement plan and schedule;
• procurement justification forms;
• purchase notices or invitations to participate in it (for closed methods);
• procurement documentation;
• contact;
• register of contracts;
• other documents provided by law.

Note! Each catalog item has date from which it must be applied by customers. Until that date, they can use the directory information as they wish.

When generating documents, customers should take the following information from the catalog:

• name of the procurement object;
• units;
• description.

However, in addition to the features and characteristics contained in the catalog, customers may use other elements of the description. But from January 1, 2018, the inclusion of additional characteristics in the documentation must be justified.

Note! Initially, it was assumed that in terms of medicines the catalog would be completed by March 2017, and in terms of other goods and services - by October 2017. However, to date, work on the KTR has not been completed.

Given that the catalog has just begun to fill up, many positions are not yet in it. At the same time, the law obliges the customer to apply the positions of the KTRU, which are already included in it. And in relation to other objects of procurement, you should act as follows:

• the name and code of the product or service is taken from the OKPD2 classifier;
• the description of the procurement object shall be drawn up taking into account the norms of Article 33 of Law 44-FZ.

Why do you need a TRU catalog, where to find it and how to use it, as well as what is the responsibility for the misuse of the directory, find out from our article.

KTRU in public procurement

KTRU is a catalog of goods, works, services for municipal and state needs. It is a systematized list of works, goods, services, which is formed on the basis of OKPD 2 (clause 2 of the Rules, approved by the PP dated February 8, 2017 No. 145). The KRU directory is available in the EIS. It is available free of charge around the clock. The directory contains the following information:

• position code, which is a unique digital cipher based on the OKPD2 code;
• the name of the work, product, service, which is not a trade name;
• unit;
• description of work, product, service;
• reference Information;
• date of inclusion of the position in the KTR catalog in the EIS;
• date of commencement of mandatory application of the position.

Where to find and how to use

To find the public procurement catalog you need:

• go to home page zakupki.gov.ru;
• select the Catalog tab.

The guide should be used for:

• indication of information about the product in the schedule, in the procurement documentation, government contract and in other documents drawn up within the framework of 44-FZ;
• descriptions of the objects of procurement in the preparation of the schedule and procurement documentation.

When conducting procurement, government customers must use the KTR in the EIS to indicate the name of the purchased products, works, services, their units of measurement and description.

How to use KTR according to 44-FZ

Let's analyze the use of specific example. You need to buy a refrigerator. We enter the product we need in the search bar. We select the registry entry 27.51.11.110-00000025, where 27.51.11.110 is OKPD2, denoting a household refrigerator.

The description of the procurement object according to the KTR will be as follows:

• name of purchased products Household refrigerator;
• unit of measure - piece;
• description (type of refrigerator: built-in or freestanding;
• inverter compressor: Yes/No, indicating the total volume of the refrigerator, for example, less than 50 liters).

3 mandatory characteristics are applied to the refrigerator, which must be registered (type, volume, presence / absence of an inverter compressor).

Choose KTR and OKPD2 without errors in the Customer Assistant service!

Ask a smart assistant in Customer Assistant.
1. 1. Go to the Assistant in the "Services" section;
2. In the section "Selection of OKPD2 and KTR" write in words what you will purchase;
3. A smart assistant will select the appropriate code.

Find the right code for any purchase in a few clicks! Protect yourself from fines and be confident in your work!

How to use KTR-2020 when describing the object of procurement - services

Consider the example of long-distance communication services. KTR 61.10.11.110-000000005:

• name – Long distance services telephone connection;
• unit of measure - Conventional unit;
• service description.

Be sure to include in the description:

• type of billing (subscriber, combined, time-based payment system);
• access to the information and reference service system;
• access to communication services of a communication network common use, except for local and intrazonal telephone communication services;
• long-distance connections over a fixed telephone network for the transmission of voice information, facsimile messages and data transmission.

Catalog versus customer: how to plan purchases if KTR is constantly supplemented

In order to correct planning documents in time for the new positions of the TRU catalog, use the quick catalog search methods that we have tested and the algorithm for updating planned purchases. After all, dozens of new positions appear in the TRU catalog every day, and in December alone there were two thousand of them. If the catalog update is not taken into account in time in the plan, purchases will stop until you correct the error.

From the article you will learn:
◈ Why does the TRU catalog help suppliers and how does it confuse customers?
◈ How to search for a position in the catalog: 3 ways;
◈ What to do with planning documents if the object of purchase appeared in the catalog at the wrong time;
◈ What non-obvious mistakes in planning documents do you risk making when working with KTR.

Justification of additional characteristics of KRU

By general rule the customer must use the product characteristics contained in the KTR for 2020. If necessary, he can indicate additional information and additional characteristics of the goods, provided that he justifies the need for such additional characteristics. Lack of substantiation is a violation (see, for example, the decision of the Omsk OFAS Russia No. 03.10.1/334-2018 dated October 1, 2018).

For example, the customer has set a specific needle size, while the catalog contains a range of indicators. He indicated that the values ​​are in accordance with state standard, but did not make reference to such a standard. The OFAS considered that there was no proper justification in this case (the decision of the OFAS on Perm region dated August 15, 2018 No. 2018001200470021150002). This decision was made by the Chelyabinsk OFAS on October 22, 2018 in case No. 641-zh/2018, when the customer substantiated the additional requirements with concern for patient safety.

Responsibility for misuse of the reference book KTR 44-FZ

Non-use of KTR according to 44-FZ or incorrect application, for example, unjustification of additional characteristics of the product, entails administrative responsibility under part 4.2 of Art. 7.30 Administrative Code of the Russian Federation. This provision provides for a penalty for officials, in the amount of 3,000 rubles.

Attached files

• How can a customer use the TRU.pdf catalog in their work?
• User manual for KTR catalog.pdf

“Key Procurement Issues for Customer Needs
(peculiarities of procurement of medicines)»

When purchasing medicines, the customer needs to be aware of changes in the regulatory legal framework, competently prepare terms of reference, work on the preparation of a draft contract, monitor the work of the supplier in order to plan the possibility of building further business relations with him.

Federal Laws Governing Placement of Orders

Civil Code Russian Federation;

Federal Law No. 135-FZ of July 26, 2006 “On Protection of Competition”;

It is expected that after the introduction regarding 223-FZ, the number of complaints against customers under 223-FZ will increase.

In accordance with Article 449 of the Civil Code, auctions held in violation of the established rules may be declared invalid by the court. Recognition of the auction as invalid entails the invalidity of the contract concluded with the person who won the auction. Holding tenders (competitions, auctions) is not always the best way to conduct a purchase, since in this case the deadline for accepting applications increases, and the customer has an obligation to conclude a contract with the winner. Therefore, experts often recommend, if possible, to choose other methods of procurement.

44-FZ strictly regulates the work in the field of procurement in accordance with the rules prescribed in its provisions. 223-FZ only determines that the customer works in accordance with the Procurement Regulations developed by him. It follows from this that the customer can change the documentary basis for the procurement without taking into account changes in legislative framework but based on your own needs. But there is 135-FZ, and the supplier may consider that the customer, making demands on the object of purchase, restricts competition, violating 135-FZ.

According to 135-FZ, when conducting an auction, a request for quotations of prices for goods prohibited actions that lead or may lead to the prevention, restriction or elimination of competition, including:

1. coordination by the organizers of the auction (customers) of the activities of its participants;
2. creation for a participant or several participants of preferential conditions for participation in the procurement, including through access to information, unless otherwise established federal law;
3. violation of the procedure for determining the winner or winners of the auction;
4. participation of auction organizers or customers and (or) employees of auction organizers or employees of customers in the auction.

Legal basis for the procurement of goods, works, services

It is a document that regulates the procurement activities of the customer and must contain procurement requirements, including the procedure for preparing and conducting procurement procedures (including procurement methods) and the conditions for their application, the procedure for concluding and executing contracts, as well as other provisions related to procurement.

If you have any questions about registering on the Official Website of the Russian Federation, we conduct free practical seminars especially for you in all regions of Russia. To participate in the seminars, leave an application for training in 223-FZ!

Principles and main provisions of GWS procurement

1. information openness of the procurement;
2. equality, fairness, lack of discrimination and unreasonable restrictions on competition in relation to the PPP;
3. targeted and cost-effective spending Money for the purchase of GWS (taking into account, if necessary, the cost life cycle purchased products) and the implementation of measures aimed at reducing the costs of the customer;
4. the absence of restrictions on admission to participation in the procurement by establishing non-measurable requirements for the CPP.

The procurement regulation may provide other(other than competition or auction) procurement methods. In this case, the customer is obliged to establish in the procurement regulation the procedure for procurement by the indicated methods.

Example 1 of the structure of the Procurement Regulations (“classic”)

1. Procurement policy
2. General provisions
3. Procurement Management
4. Procurement methods and conditions for their selection
5. Procurement planning
6. Procurement preparation
7. Purchasing
8. Special Purchasing Situations
9. Conclusion and execution of the contract
10. Appeal
11. Reporting
12. A responsibility

Example 2 of the Procurement Regulation structure

1. Fundamentals of Procurement
2. Provision on the methods of procurement (conditions)
3. Regulations on the evaluation of applications
4. Regulations on the work of the commission

Procurement participant

Unlike 44-FZ, where any individual or legal entity that submitted an application can be a procurement participant, a participant under 223-FZ can be an individual or legal entity (several legal entities), which meets the requirements established by the customer in accordance with the procurement regulation (part 5 of article 3 of Law No. 223-FZ).

The procurement participant has the right to act/inaction of the customer in the following cases:

1. non-placement in the EIS of the provision on procurement, changes made to the provision, information on the procurement subject to placement in the EIS in accordance with 223-FZ, or violation of the terms of placement;
2. requiring the participant to submit documents that are not provided by the documentation about the purchase;
3. procurement by customers in the absence of a procurement provision approved and posted in the EIS and without applying the provisions of 44-FZ;
4. non-placement or placement in the EIS of false information on the annual volume of purchases that customers are required to make from small and medium-sized businesses.

Official website (single information system, OOS, UIS)

Information on purchases under 223-FZ and 44-FZ is posted on the same website (www.zakupki.gov.ru), but on different servers, so when you enter Personal Area, the customer chooses 223-FZ or 44-FZ.

ENI:

• All-Russian source of information on ongoing procurement (including in accordance with 223-FZ)
• All-Russian source of information on the results of procurement
• All-Russian source for placement of schedules

If there is no access to the EIS, the customer posts the information on his official website, and when access to the EIS is opened, he posts the information there.

Using bidding as a procurement method, the notice and other documentation must be posted in the EIS no later than 20 days before the deadline for accepting bids for participation in the auction.

If changes to the purchase notice ( bargaining), the procurement documentation was submitted by the customer later than 15 days before the deadline for filing applications for participation in the procurement, then the deadline for submitting applications for participation must be extended so that the period from the date of placement of the changes made in the EIS to the deadline for filing applications is at least 15 calendar days.

Protocols drawn up during any purchases (not only tenders) are posted in the EIS within three days from the date of signing. The law does not determine who signs the protocol (the whole commission or the secretary).

Regardless of the form of procurement in the UIS (in accordance with Part 5 of Article 4 of Law No. 223-FZ), :

• information about the purchase - a notice of purchase;
• procurement documentation, including TOR;
• draft contract, which is an integral part of the procurement notice and procurement documentation;
• changes to the notice and documentation, explanations of the documentation;
• protocols drawn up during the procurement;
• other information, the placement of which in the EIS is provided for by 223-FZ and the Regulations on Procurement.

Purchase notice:

• procurement method (provided by the procurement regulations);
• name, location, postal address, e-mail address mail, contact phone number of the customer;
• the subject of the contract indicating the number of GWS;
• place of delivery, performance, provision of GWS;
• information about H(M)CD (lot price);
• the term, place and procedure for providing procurement documentation;
• the place and date of consideration of the proposals of the PPP and summing up the results of the procurement.

The procedure for holding a tender for the UIPS

Requirements for the VMI in the UIPS

The bidder must have civil capacity in full for the conclusion and execution of the contract based on the results of the procurement procedure, including:

1. be registered as a legal entity. person or individual entrepreneur in accordance with the procedure established in the Russian Federation (for Russian participants);
2. have the necessary licenses or certificates of admission for the supply of GWS in accordance with the current regulatory legal acts of the Russian Federation, and if such GWS are acquired under the contract being concluded ...;
3. not be in the process of liquidation (for a legal entity) or be recognized by decision arbitration court insolvent (bankrupt);
4. not be an organization whose property, in the part necessary for the performance of the contract, has been seized by a court decision, administrative body and/or whose economic activity is suspended;
5. comply with other requirements established in the procurement documentation on the basis of instructions from the Government of the Russian Federation or NPA federal executive authorities.

Request for quotations (request for quotations)

Such a procedure as (quotation) does not fall under the scope of articles 447 - 449 and articles 1057 - 1061 of the Civil Code (there is no obligation to conclude a contract). A distinctive feature of the auction is the possibility of canceling the procedure at any time before the ratification of the contract.

Boundary condition

– purchase amount from 100 (500) thousand rubles. (without VAT)

- up to 10 million rubles. (without VAT) (including - a joint or multi-lot purchase).

Scope of application - simple products (goods), for which there is an established market, available from suppliers (drugs, medical supplies)

Advantages: simple procedure; minimum time costs (the deadline for filing applications and consideration is not established by 223-FZ); well automated; "cheap" for participants.

Specifications - the customer clearly and unambiguously specifies the purchased GWS; only one evaluation criterion - the price.

Request for Quotation Procedure

Terms of the request for quotations. EXAMPLE (Rosatom):

Conducted (clause 10.7.5)

• open or closed (clauses 10.16.1 and 10.16.2);
• not in email form (section 20) or in email. form (additionally subject to section 27);
• with the selection of several winners for one lot (subsection 23.8).

Not carried out (clause 10.7.7)

• in a multi-stage form (subsection 10.17);
• with the right to submit alternative proposals (subsection 10.21);
• with qualifying selection (subsection 10.18);
• with rebidding (subsection 10.20).

Request for proposals

Border conditions:

– purchase amount from 100 (500) thousand rubles. (without VAT);

- for example, up to 10 million rubles. (without VAT) (including - a joint or multi-lot purchase);

- the use of the tender procedure, taking into account the time spent or for other good reasons, is inappropriate.

Advantages: simple procedure; relatively small time costs, relatively small amount of paperwork, small material costs. Purchasing by the method does not impose obligations on the Customer in case of refusal to purchase (and conclude an agreement) at any stage of the procedure.

Procedure for conducting a request for proposals

Competitive negotiations

Border conditions:

– purchase amount from 100 thousand rubles. (without VAT);

- up to 10 million rubles. (without VAT) (including - a joint or multi-lot purchase);

— need to negotiate with the, and the use of the tender procedure, taking into account the time spent or for other good reasons, is inappropriate.

Advantages — simple procedure (competition—light); small amount of time you can change the terms of the purchase in the process (negotiating), small material costs. Purchasing by the method of request for proposals does not impose obligations on the Customer in case of refusal to purchase (and conclude a contract) at any stage of the procedure.

After negotiations are completed, the client maybe choose a winner immediately, or asks all PPPs to submit a final proposal (offer) by a certain date.

The procedure can be carried out as many times as necessary to select the winner, or until the Customer refuses the procedure (purchase).

If necessary, the customer, after competitive negotiations, may not conclude a contract, but announce a competitive procedure, inviting negotiators to it.

The procedure for conducting competitive negotiations (see slide 38)

Technical task

No regulatory legal act, which establishes the requirements for the TOR for the purchase of medicines.

Lotization of purchased goods

223-FZ and other regulatory legal acts do not determine the procedure for the formation of lots for goods. Possible division into lots:

• by OKDP groups (or OKP, or ATC), by INN;
• according to the method of appointment - clothes, sheets, for external use, etc.;
• by the expiration date of drugs;
• by departments (for example, Lot 1. Therapeutic department; Lot 2. Surgical department);
• by remoteness of the recipient (by region, region);
• arbitrarily (no lots at all, i.e. each drug is a separate lot or purchase).
• in accordance with the Decree of the Government of the Russian Federation of July 06, 2010 No. 1141-r (List of strategically important drugs, the production of which must be ensured on the territory of the Russian Federation)
• according to the clinical and pharmacological group ( for example, funds acting on the central nervous system; cardiovascular agents; leukopoiesis stimulator, etc.).
• according to the Standard (registry) of treatment (when a separate lot is a whole complex of drugs needed to treat a patient).

Purchases less than 100 (500) thousand rubles.

• application condition

– purchase amount up to 100 thousand rubles. (without VAT);

- the need for a specific volume of goods;

- there is no time for the procedure.

• NPA does not describe requirements for “how often and for which product it is possible to purchase up to 100 thousand rubles.”

• The customer himself establishes the possibility of purchasing up to 100 thousand rubles. in its Procurement Regulations.

• There is no responsibility for "splitting" the entire volume of purchases into purchases up to 100 thousand rubles.

Terms of the contract

223-FZ does not determine the delivery time (both the entire volume of goods and a separate batch), penalties for underdelivery, delivery disruption, and other conflicts. The customer has the right to present any requirements that do not contradict Civil Code RF.

Questions from listeners

QUESTION: If the customer does not purchase innovative and high-tech products, then the plan for such purchases is not posted or an empty plan is posted?

ANSWER: As practice shows, it is advisable to place an empty procurement plan for innovative and high-tech products, where it should be indicated that such products are not purchased.

QUESTION: Is it possible to purchase medicines in the amount of up to 100 thousand rubles. constantly, without restrictions or is it necessary to carry out competitive procedures?

ANSWER: Perhaps, if the Regulations describe such a purchase as a purchase from a single supplier.

QUESTION: If the UIS contains a plan for the purchase of medicines for three years, is it necessary to place the plan for 2015 separately? The Procurement Regulations are published once a year, and are changes made to it?

ANSWER: Plans and Regulations may be changed as often as it is prescribed in the Regulations, as well as if necessary. Sometimes customers establish that subordinate institutions do not have the right to make changes to the schedule and Regulations more often than once a month.

QUESTION: Before the organization came under the 223-FZ, a framework agreement was concluded with the supplier for three years, which was later reflected in the Regulations, and for half a year, procurement takes place without competitive procedures under these framework agreements. Is the law broken?

ANSWER: There is no violation of the law, since the circumstances of the transaction arose before the organization fell under its action, which is reflected in the Procurement Regulations.

QUESTION: Whether the purchase reports include the cost of banking services.

ANSWER: Yes, they turn on.

QUESTION: An autonomous institution is allocated targeted funds for the purchase of medicines. What is the law to follow?

ANSWER: The Autonomous Healthcare Institution operates in accordance with the approved Procurement Regulations, targeted funds are being used in accordance with 223-FZ. According to 44-FZ, only capital investments.

QUESTION: The organization purchases drugs only according to price lists. Is it possible to prescribe this in the Regulations and work without putting up for auction.

ANSWER: Can. But it is advisable to prescribe the cases when auctions are held.

The rules for describing the object of procurement under 223-FZ came into force on 07/01/2018 (part 6.1 of article 3). Previously, the legislator left the customer a certain freedom in this matter. The customer himself set the rules, and the only responsibility was to write them in . Now regulates the description of the object of procurement 223-FZ.

How to describe the object of procurement under 223-FZ according to the new rules

Describing the subject of procurement in the documentation, you must specify the following:

• functional characteristics (ability to perform the main function, achieve results);
• technical and qualitative properties (parameters, physical quantities, regulations and procedure for performing work, compliance with standard requirements);
• operational parameters (characteristics of reliability and performance: strength, durability, etc.);
• safety requirements (compliance with standards, SanPiNam);
• packing method;
• shipment order;
• results of work or services.

Conditions to be met must be technical regulations and documents on standardization (, SanPiNs). If the customer makes other demands, he must justify this in the documentation (part 10, article 4).

A restriction has been introduced to use in the description of GWS:

• service marks;
• trade names;
• patents;
• industrial designs;
• name of the country of origin.

It is not allowed to establish other unreasonable requirements for GWS that may restrict competition:

How to Use Trademarks When Describing Products

Under the trademark, as indicated in Art. 1477 of the Civil Code of the Russian Federation, is understood as a designation that ensures the individualization of goods. The description can be verbal or in the form of an image.

In the description of the procurement object, it is allowed to indicate trademark, if there is no other way to clearly state the requirements, in the following cases:

• with words . In this case, it is necessary to prescribe equivalence criteria in the documentation. In this case, the supplier may offer a product of a different brand, but corresponding to the equivalence indicators. In the application, the participant will indicate the brand and characteristics of his product;
• incompatibility of products of other brands with the customer's;
• ordering spare parts and consumables;
• purchase of goods that are necessary to fulfill a government contract;
• in cases where it is provided for by the terms of international treaties.

If the brand is indicated in the documentation and description of the object and there are no words “or equivalent”, the supplier must supply the goods of the specified brand, the supply of an equivalent product is not allowed.

If a control body it will be established that the customer has made requirements that restrict competition, the procedure will be canceled.

How to write a technical task

Terms of Reference 223-FZ defines it as one of the parts of the procurement documentation. It contains the basic requirements for purchased GWS. The description should be objective, understandable, consistent. Technologically and functionally unrelated goods, licensed and unlicensed services () should not be included in one purchase.

Sample terms of reference according to 223-FZ should contain information:

• characteristics of GWS, their results: range of product characteristics, if necessary, images, drawings, sketches can be provided;
• volume of goods, services or works;
• container, packaging;
• delivery time and work schedule;
• the need for installation and adjustment;
• guarantee period;
• reference to the used documents on standardization, technical regulation.

The legislation on the contract system obliges the customer to use the catalog of goods, works, services to indicate the name of the procurement objects. This should unify and standardize the process of generating documents related to procurement, and thereby simplify the activities of customers, as well as help automate control over procurement. In this article, we will look at what a directory is and how to work with it.

At the School of Electronic Trading, where experts and practitioners share their experience in participating in procurement, comment on changes in legislation, the position of the Federal Antimonopoly Service and the courts.

What is a catalog of goods, works, services

First of all, let's understand what a directory is. This is a template for describing the subject of an order, created on the basis of OKPD-2 and including a list of typical characteristics of each product, work, service (GWS).

The goals of creating a directory are as follows:

• uniformity in the names of objects of procurement. This makes it possible to exclude cases of concealment of procurement information by customers through the use of "non-traditional" names;
• normalization of characteristics to exclude orders with overestimated consumer properties;
• ensuring comparability of prices of purchased goods, works or services.

How to use the directory

The rules for the formation, maintenance, and use of the catalog are approved by Decree of the Government of the Russian Federation dated February 8, 2017 No. 145.

Each catalog item includes the following information:

1. A unique 21-bit directory code.
2. GRU name (this name is not a trade name, does not contain an indication of a specific manufacturer and (or) place of origin of the goods).
3. A unit of measure for the quantity of goods, the volume of work performed, the service provided according to the All-Russian Classifier of Units of Measurement OK 015-94 (OKEI).
4. Information containing a description of the GWS (this information is included in the catalog item, provided that the Ministry of Economic Development of the Russian Federation receives the approval of such a description from the Ministry of Finance of the Russian Federation and the Federal Antimonopoly Service).
5. Reference information: codes corresponding to GWS data according to Russian and international systems classification, cataloging, standardization (if any); information about standard contracts, standard conditions contracts to be applied when purchasing these GWS (if any). This information is subject to inclusion in the corresponding position of the catalog from 01/01/2018.
6. Date of inclusion in the catalog of the corresponding item.
7. The start date for mandatory application of the corresponding catalog item. Such a date is set after 30 calendar days from the date of inclusion of the position in the catalog, unless otherwise established by the Ministry of Economic Development of the Russian Federation.
8. End date for applying the corresponding catalog item.
9. Additional Information: information about the characteristics of a particular product, its manufacturers, trade names, names of places of origin of goods, prices per unit of quantity of goods, volume of work, services and (or) prices per unit of measurement of the quantity of goods, volume of work, services, conditions for the delivery of goods, performance of specific works, provision of services. This information is generated, among other things, by manufacturers and (or) suppliers (contractors, performers), in relation to medicines, it must be included in the corresponding position of the catalog from 01.03.2017, and in relation to all other GWS - from 01.10.2017.

Mandatory use of the catalog is provided for in the following documents:

• procurement plan;
• procurement schedule;
• forms of substantiation of purchases of GWS during the formation and approval of the procurement plan, procurement schedule;
• notice of the procurement;
• an invitation to take part in the selection of a supplier (contractor, performer), carried out in a closed way;
• procurement documentation;
• contract;
• register of contracts concluded by customers;
• report on the performance of the contract and (or) on the results separate stage its execution;
• other documents provided for by Law No. 44-FZ (for example, protocols of commissions, etc.).

The catalog is also used by customers to describe the objects of procurement, which is included in the procurement schedule, notification of the procurement, invitation and documentation of the procurement and formation identification code procurement (Letter of the Ministry of Economic Development of Russia dated January 12, 2017 No. D28i-27).

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When to use a directory

Customers have the right to use the information included in the catalog item from the date of its inclusion in the catalog. However, the responsible executors of the contracting authority should take into account that from the date following the expiration of 30 calendar days from the day the item was officially placed on the list, they are obliged to use all necessary information when planning, preparing and executing an order.It is necessary to standardize the following indicators:

• name of the object (subject) of the order;
• unit of measure;
• volume of purchased GWS;
• technical description.

If changes are made to the schedule in terms of the procurement, in respect of the object of which the date for the start of the mandatory application of the corresponding catalog item has already come, information on such a purchase in the procurement schedule, the procurement justification form for it should already be indicated in accordance with the corresponding catalog item.

The rules allow for a situation where the customer plans and purchases those GWS that are not in the catalog. How should the customer describe and code the goods in this case?

In accordance with the provisions of paragraph 7 of the Rules for the use of KTR, approved by Decree of the Government of the Russian Federation of 08.02.2017 No. 145, in the event of the purchase of goods for which there are no corresponding positions in the KTR, the customer shall describe such goods in accordance with the requirements of Art. 33 of Law No. 44-FZ, and as a code, the customer must indicate the code of such goods from of the All-Russian classifier products by type economic activity OK 034-2014 - OKPD2.

In the event that one lot consists of several GWS, but the catalog items are not valid for all items of goods, works or services, the customer must use only the available items.

In this video advice, expert Svetlana Kitaeva, host of the webinar "" will talk about the changes that have occurred in 2018 in the formation and maintenance of a catalog of goods, works, services.

We add that the information contained in the catalog is available for review on the website of the United information system around the clock without charging a fee, and for its users, technical support should function using a single federal number " hotline» and e-mail.

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